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Generation of certificates, course reports, assignment letters and other documents from ODT template

IMPORTANT: The file must be in .odt format and not .doc, so the use of word is not recommended. Instead, it is highly recommended to use Openoffice

This mini guide on generating certificates, certifications, course reports and other documents from .odt template is divided into the following paragraphs:

  1. INTRODUCTION
  2. PLACEHOLDER DEFINITION
  3. PLACEHOLDER LISTS
  4. PLACEHOLDERS IN TABLES
  5. CONDITIONAL BLOCKS
  6. FILTERS
  7. LIST OF AVAILABLE PLACE CARDS
  8. UPLOADING ODT TEMPLATE TO SYSTEM
  9. USE OF THE CONTRACT TEMPLATE

1. INTRODUCTION

In the direction of allowing the individual school autonomous management of certificates, certificates, reports and other documents, the system allows for the preparation and activation of documents in total autonomy, which will then be exportable for each course and for each student enrolled in the courses.
The report will have to be a template in .odt format, i.e., OpenOffice, the content will be able to integrate dynamic content through the use of placeholders responsive to a predefined syntax, being able to choose from an extensive list of entities and attributes that will allow documents of various types to be generated.
The system will also allow access to custom fields of courses and users, or to insert tables to list enrollees, with a rather simple syntax, allowing rather rich documents to be generated.

The generation of a report from odt template enables the generation of documents in Open Document Text format (ODF text document, .odt extension), containing dynamic information, using an .odt file, called a template, in which appropriate placeholders are inserted, which, in the final generated document, will be replaced by the value indicated by the placeholder.

WARNING: template refers, in the context of this documentation, to a normal .odt file containing placeholders, the file must be in ODF text document format, extension .odt.

The template for generating the final document, to be uploaded when setting up the report, is a normal odt document, and where there is text, a placeholder can be inserted there, within the normal text flow, even within a table.

This type of report can be linked to a course, to a student in a course, or to a teacher in a course and allows for the generation of certificates, certificates, and reports on the course; it can also be linked to a student in the student registry to generate enrollment forms, for example, or to a teacher in the teacher registry to generate a letter of assignment; another possible use is as a contract template, to be used in order management.

2. DEFINITION OF PLACEHOLDERS

La sintassi per definire un segnaposto è {oggetto.attributo}, il nome dell’oggetto è la parte del nome a sinistra del punto, il nome dell’attributo è la parte a destra del punto; quindi, ad esempio, per mostrare nel documento finale il nome del corso si usa {course.name}, per mostrare la sede del corso si usa {location.location}.

If the name of the object is plural, in English, it means that it is a list of values, which can be used within a table or to create a list of values in the final document, using an appropriate syntax to indicate the beginning and end of the list; the list of placeholders below indicates when a placeholder is a list.

Some placeholders, e.g. course, students, students, teachers, possess an attribute that has a different behavior, the customfields attribute, the syntax of which is {object.customfields[code]}, which is used to show the value of a custom field, e.g., to show the value of the custom field of the course with code _LEVEL, we use {course.customfields[LEVEL]}.

To summarize, if we wanted to show the name, code, location, and custom field LEVEL, of the course:

{course.name}

{course.code}

{location.location}

{course.customfields[_LEVEL]}

3. LISTS OF PLACEHOLDERS

The syntax for using a list of values, involves indicating where the list begins and where it ends; in the block of text enclosed between the two markers, placeholders are inserted to show the values of each list item, for example, to list the full names and email address of each student in the course:

[!-- BEGIN students --]

{students.fullName} {students.email}

[!-- END students --]
the line between [!-- BEGIN students --] e [!-- END students --] will be repeated for each student, in the final document.

Two special placeholders are available for each list item, _position, the position of the item in the list, and _total, the total number of items in the list.

4. PLACEHOLDERS IN TABLES

The syntax for using a list of values within a table involves indicating where the table row begins and where it ends; in the block of text enclosed between the two markers, placeholders are inserted to show the values of each item in the list, e.g., to list the full names, email address, and mobile phone of each student in the course, within a table:

[!-- BEGIN row.students --]

{students.fullName}
{students.email}
{students.mobile}

[!-- END row.students --]

the table row between [!-- BEGIN row.students --] e [!-- END row.students --] will be repeated for each student, in the table of the final document.

5. CONDITIONAL BLOCKS

The conditional block is a part of the document, delimited by appropriate markers, with which a condition is associated, which can be true or false; if true, the contents of the block are included in the final document; if false, the contents of the block are removed from the final document.

One of the defined custom fields or the conditions given in the CONDITION section of the list of available placeholders can be used as a condition for the block.
The condition using a custom field is true if the field is valorized, it is false if it is empty.

The syntax for defining the conditional block involves stating the beginning and end of the block, indicating the associated condition, e.g., to define a conditional block to be shown only if the order is discounted:

[!-- IF order.isDiscounted --]

Sconto: {order.discount}

[!-- ENDIF order.isDiscounted --]

order.isDiscounted is the condition, if it is true the order is discounted and the discount applied is shown, if it is false the order is not discounted and the discount line will not be included in the final document.

You can reverse the condition check by adding NOT to the syntax to define the conditional block, for example, to define a conditional block to be shown only if the order is not discounted:

[!-- IF NOT order.isDiscounted --]
Discount not applicable.
[!-- ENDIF NOT order.isDiscounted --]

order.isDiscounted is the condition, if it is true the order is discounted and the text "Discount not applicable" will not be shown in the final document, if it is false the order is not discounted and therefore the text "Discount not applicable" will be shown in the final document.

To use a custom field as a condition use the following syntax:

[!-- IF student.customfields[CERTIFICAZIONI] --]
Certifications: {student.customfields[CERTIFICATIONS]}
[!-- ENDIF student.customfields[CERTIFICAZIONI] --]

the row within the block will be shown only the student's certifications have been indicated, that is, if the custom field with code CERTIFICATIONS of the student is not empty.

6. FILTERS

Filters allow an operation to be performed that changes the value of the individual placeholder entered in the document and are available for any type of odt report, regardless of section.

The available filters are as follows:

  • cut allows us to limit the length of a text within the given value, for example to limit the length of the course name to a maximum of 5 characters we can use the placeholder {course.name|cut[5]}
  • daysbefore allows us to compute a date earlier than the date of the valorized placeholder, e.g. if we want to get the date corresponding to 2 weeks before the start of the course we can use the placeholder {course.startDate|daysbefore[14]}
  • daysafter allows us to compute a date later than the date of the valorized placeholder, for example if we want to get the date corresponding to 1 week after the start of the course we can use the placeholder {course.startDate|daysafter[7]}
  • lowercase changes the value of the placeholder to lowercase, for example to show the course name all in lowercase use the placeholder {course.name|lowercase}
  • uppercase changes the value of the placeholder to uppercase, e.g. to show the course name all in uppercase use the placeholder {course.name|uppercase}
  • uppercasefirst changes the value of the placeholder by capitalizing the first letter, e.g. to show the course name with the first letter capitalized use the placeholder {course.name|uppercasefirst}

If two versions of the same placeholder are needed in the document, one filtered and one unfiltered, simply add a _ (underscore) to the second occurrence of the placeholder, e.g., use {course.name|cut[5]} to show the abbreviated course name and {course_.name} to show the full course name later.

7. LIST OF AVAILABLE PLACEHOLDERS

Branch placeholders

Data related to the School branch, for management systems that manage more than one branch.
SIGNAGEVALUENOTES
{branch.code}branch code
{branch.description}branch description
{branch.name}branch name

Placeholder report

Report data
SIGNAGEVALUENOTES
{report.parameters[name]}possible parameter of the report

Placeholder configuration

Configuration data
SIGNAGEVALUENOTES
{configuration.settinga[name]}configuration parameter value

Placeholders actualTeacher course sections

course instructor data course section, valued only if the course is taught by only one instructor or the report is by individual instructor, data taken from lesson planning
SIGNAGE
VALUE
NOTES
{actualTeacher.address}
address
{actualTeacher.birthdate}
date of birth
{actualTeacher.birthday}birthday
{actualTeacher.birthplace}place of birth
{actualTeacher.birthprovince}province of birth
{actualTeacher.cap}zip code
{actualTeacher.city}city
{actualTeacher.country}country
{actualTeacher.countryCode}country iso code
{actualTeacher.customfields[]}
custom fieldThe custom field code should be indicated between the square brackets
{actualTeacher.defaultRate}amount of the default pay class€/hour
{actualTeacher.defaultRateName}default pay class
{actualTeacher.email}
email
{actualTeacher.fee}fee
{actualTeacher.fullName}
call sign
{actualTeacher.gender}
genre
{actualTeacher.hourlyFee}hourly compensation of the TeacherThe salary set in the master data is displayed
{actualTeacher.id}identifier
{actualTeacher.mobile}mobile phone
{actualTeacher.pec}certified e-mail address
{actualTeacher.phone}
landline
{actualTeacher.province}
province
{actualTeacher.subjectsList}subjects taught in the course
{actualTeacher.name}
name
{actualTeacher.surname}
surname
{actualTeacher.alias}AliasIf entered in teacher master data
{actualTeacher.taxcode}
tax code
{actualTeacher.vatnumber}
VAT number
{actualTeacher.hours}class hours
CONDITIONVALUENOTES
actualTeacher.isAdulttrue if the teacher is of age, false otherwise
actualTeacher.isNotAdulttrue if the teacher is a minor, false otherwise
actualTeacher.teacherSubjectsconcatenated list of the teacher's planned subjectsExample:
Math, Italian, English Language

Placeholders actualTeachers course sections

Course faculty section data, list, data obtained from lesson planning
SIGNAGE
VALUE
NOTES
{actualTeachers.address}
address
{actualTeachers.birthdate}
date of birth
{actualTeachers.birthday}birthday
{actualTeachers.birthplace}place of birth
{actualTeachers.birthprovince}province of birth
{actualTeachers.cap}zip code
{actualTeachers.city}city
{actualTeachers.country}country
{actualTeachers.countryCode}country iso code
{actualTeachers.customfields[]}
custom fieldThe custom field code should be indicated between the square brackets
{actualTeachers.defaultRate}amount of the default pay class€/hour
{actualTeachers.defaultRateName}default pay class
{actualTeachers.email}
email
{actualTeachers.fee}fee
{actualTeachers.fullName}
call sign
{actualTeachers.gender}
genre
{actualTeachers.hourlyFee}hourly fee
{actualTeachers.id}identifier
{actualTeachers.mobile}mobile phone
{actualTeachers.pec}certified e-mail address
{actualTeachers.phone}
landline
{actualTeachers.province}
province
{actualTeachers.subjectsList}subjects taught in the course
{actualTeachers.name}
name
{actualTeachers.surname}
surname
{actualTeachers.alias}AliasIf entered in teacher master data
{actualTeachers.taxcode}
tax code
{actualTeachers.vatnumber}
VAT number
{actualTeachers._position}position of the item in the list
{actualTeachers._total}total number of items in the list
{actualTeachers.hours} total hours
CONDITIONVALUENOTES
actualTeachers.isAdulttrue if the teacher is of age, false otherwise
actualTeachers.isNotAdulttrue if the teacher is a minor, false otherwise
actualTeachers.teacherSubjectsconcatenated list of the teacher's planned subjectsExample:
Math, Italian, English Language

Placeholder company course section

client company data course section
SIGNAGEVALUENOTES
{company.address}address
{company.cap}zip code
{company.city}city
{company.country}country
{company.countryCode}country code
{company.email}email
{company.mobile}mobile phone
{company.name}business name
{company.phone}landline
{company.provinces}province
{company.taxcode}tax code
{company.vatnumber}VAT number

Course placeholders course section

course data course section
SIGNAGEVALUENOTES
{course.booksTitleList}textbookseach title is separated by comma from the next, not valued if course model
{course.code}code
{course.customfields[]}custom fieldin square brackets should be the custom field code, valorized only if it is a course, not valorized in case of course template
{course.endDate}end datenot valued if course model
{course.hours}total lecture hours of the course
{course.lessons}number of lessons
{course.name}name
{course.startDate}start datenot valued if course model
{course.subject}subject of studyvalued only if single subject course
{course.subjectAlias}Aliases subject of studyvalued only if single subject course
{course.teachersFullNameList}teachers' nameseach callsign is separated by comma from the next, not valued if course model
{course.teachingYear}academic yearnot valued if course model
{course.internalStartLevel}Internal starting level of the courseValued if level entered in course outline
{course.internalStartLevelFirstPart}Internal starting level of the course first partEx A1.1 - Beginner. The part before the line is returned - : "A1.1"
{course.internalStartLevelSecondPart}Internal starting level of the course second partEx A1.1 - Beginner. The second part after the line - : "Beginner" is returned.
{course.internalStartLevelDescription}description of the internal level of initiation
{course.internalEndLevel}Internal arrival level of the courseValued if level entered in course outline
{course.internalEndLevelFirstPart}Internal end-of-course level first partEx A1.1 - Beginner. The part before the line is returned - : "A1.1"
{course.internalEndLevelSecondPart}Internal end-of-course level second partEx A1.1 - Beginner. The second part after the line - : "Beginner" is returned.
{course.internalEndLevelDescription}description of the internal arrival level
{course.certificateStartLevel}Certified starting course levelValued if level entered in course outline
{course.certificateEndLevel}Certified course arrival levelValued if level entered in course outline
{course.studentsFullNameList}student list, the separator is the comma
{course.enrolledStudents}number of students enrolled
{course.plannedHours}planned class hours
{course.lessonsPerWeek}number of lessons per week, set only if regular course
{course.lessonsWeekDay}day of class week, set only if regular course and 1 class per week
{course.lessonsWeekSchedule}classes, days of the week and scheduleValued if more than one class per week, not valued if course model
{course.lessonsStartTime}class start time, set only if regular course
{course.lessonsEndTime}class end time, set only if regular course
{course.locationName}name of the venue where the course is held
{course.locationCompleteAddress}Address of the venue where the course is held
{course.cost}course cost
{course.costIfInstallments}cost in case of payment in installments
{course.installmentsNumber}Number of installments under the installment plan, if any
{course.firstInstallmentAmount}First installment amount of any installment plan
{course.firstInstallmentDate}first installment date of any installment plan
{course.firstInstallmentDay}day first installment of any installment plan
{course.firstInstallmentMonth}month first installment of any installment plan
{course.installmentsAdvanceAmount}amount paid in advance
{course.model}template name used to create the course
{course.lessonsDuration}lesson duration, set only if regular course, in minutes

Placeholder currentDate

data for the current date
SIGNAGEVALUENOTES
{currentDate.date}current date
{currentDate.day}current day01 to 31
{currentDate.year}current year
{currentDate.month}current month1 to 12
{currentDate.monthName}current month name
{currentDate.weekDay}day of the week

Placeholder judgment course section

student's final judgment, valued only if the report is by individual student
SIGNAGEVALUENOTES
{judgment.comment}comment
{judgment.grade}judgment
{judgment.customfields[]}custom fieldThe custom field code should be indicated between the square brackets
{judgment.customGrade}personalized judgment

Placeholders judgments course section

final judgment of the course, list
SIGNAGEVALUENOTES
{judgments.comment}comment
{judgments.grade}judgment
{judgments.customfields[]}custom fieldThe custom field code should be indicated between the square brackets
{judgments.customGrade}personalized judgment
{judgments._position}position of the item in the list
{judgments._total}total number of items in the list

FinalJudgment Placeholders

Final grade data according to the teaching period.
The corresponding period is defined by the prefix "firstFinalJudgment" "secondFinalJudgments" "thirdFinalJudgment" "fourthFinalJudgment"
SIGNAGEVALUENOTES
{firstFinalJudgment.grade}judgment
{firstFinalJudgment.comment}comment
{firstFinalJudgment.customGrade}personalized judgment
{firstFinalJudgment.customfields[]}custom fields

FinalJudgments Placeholders

Final grade data according to the teaching period.
The corresponding period is defined by the prefix "firstFinalJudgments" "secondFinalJudgments" "thirdFinalJudgments" "fourthFinalJudgments"
SIGNAGEVALUENOTES
{firstFinalJudgments.grade}judgment
{firstFinalJudgments.comment}comment
{firstFinalJudgments.customGrade}personalized judgment
{firstFinalJudgments.customfields[]}custom fields

Placeholder lesson course section

course lecture information
SIGNAGEVALUENOTES
{lesson.duration}lesson durationin minutes

Placeholder lessons section

course lecture information, list
SIGNAGEVALUENOTES
{lessons.classroom}classroom
{lessons.date}date
{lessons.duration}durationin minutes
{lessons.endTime}end of class time
{lessons.originalDate}original lecture date
{lessons.startTime}class start time
{lessons.subject}matter
{lessons.subjectAlias}Alias matter
{lessons.teachersFullNameList}teachers' nameseach callsign is separated with a comma from the next
{lessons.topic}topic
{lessons._position}position of the item in the list
{lessons._total}total number of items in the list
{lessons.publiccomments}public commentary / lesson planfield usable sse entered teacher presence
{lessons.comments}private comment
{lessons.homeworks}Homework if assigned in the lesson

Placeholder lessonsCounter course section

lesson counter
SIGNAGEVALUENOTES
{lessonsCounter.totalHeld}lectures given
{lessonsCounter.totalHoursHeld}duration of lectures givenin hours

Placeholder location course section

course location information
SIGNAGEVALUENOTES
{location.address}address
{location.cap}
{location.city}city
{location.location}venue name
{location.province}province

Placeholder model course section

course model information course section
SIGNAGEVALUENOTES
{model.name}model name

PlannedTeacher placeholders course sections

course instructor data course section, valued only if the course is taught by only one instructor or the report is by individual instructor, data taken from course schedule
SIGNAGEVALUE
NOTES
{plannedTeacher.address}
address
{plannedTeacher.birthdate}
date of birth
{plannedTeacher.birthday}birthday
{plannedTeacher.birthplace}place of birth
{plannedTeacher.birthprovince}province of birth
{plannedTeacher.cap}zip code
{plannedTeacher.city}city
{plannedTeacher.country}country
{plannedTeacher.countryCode}country iso code
{plannedTeacher.customfields[]}
custom fieldThe custom field code should be indicated between the square brackets
{plannedTeacher.defaultRate}amount of the default pay class€/hour
{plannedTeacher.defaultRateName}default pay class
{plannedTeacher.email}
email
{plannedTeacher.fee}feeFor course, valued only if course duration can be calculated
{plannedTeacher.fullName}
call sign
{plannedTeacher.gender}
genre
{plannedTeacher.hourlyFee}hourly fee
{plannedTeacher.id}identifier
{plannedTeacher.pec}certified e-mail address
{plannedTeacher.phone}
landline
{plannedTeacher.province}
province
{plannedTeacher.subjectsList}
subjects taught in the course
{plannedTeacher.name}name
{plannedTeacher.surname}
surname
{plannedTeacher.alias}AliasIf entered in teacher master data
{plannedTeacher.taxcode}
tax code
{plannedTeacher.vatnumber}
VAT number
{plannedTeacher.citizenship}citizenship
{plannedTeacher.passport}passport number
{plannedTeacher.profession}profession
{plannedTeacher.maritalstatus}marital status
{plannedTeacher.qualification}qualification
{plannedTeacher.notes}notes
{plannedTeacher.cardnumber}number of the card, if any
{plannedTeacher.hours}class hours
CONDITIONVALUENOTES
plannedTeacher.isAdulttrue if the teacher is of age, false otherwise
plannedTeacher.isNotAdulttrue if the teacher is a minor, false otherwise
plannedTeacher.teacherSubjectsconcatenated list of the teacher's planned subjectsExample:
Math, Italian, English Language

PlannedTeachers placeholders course sections

Course faculty data course section, list, data taken from course schedule
SIGNAGE
VALUE
NOTES
{plannedTeachers.address}
address
{plannedTeachers.birthdate}
date of birth
{plannedTeachers.birthday}birthday
{plannedTeachers.birthplace}place of birth
{plannedTeachers.birthprovince}province of birth
{plannedTeachers.cap}zip code
{plannedTeachers.city}city
{plannedTeachers.country}country
{plannedTeachers.countryCode}country iso code
{plannedTeachers.customfields[]}
custom fieldThe custom field code should be indicated between the square brackets
{plannedTeachers.defaultRate}amount of the default pay class€/hour
{plannedTeachers.defaultRateName}default pay class
{plannedTeachers.email}
email
{plannedTeachers.fee}feeFor course, valued only if course duration can be calculated
{plannedTeachers.fullName}
call sign
{plannedTeachers.gender}
genre
{plannedTeachers.hourlyFee}hourly fee
{plannedTeachers.id}identifier
{plannedTeachers.mobile}mobile phone
{plannedTeachers.pec}certified e-mail address
{plannedTeachers.phone}
landline
{plannedTeachers.province}
province
{plannedTeachers.subjectsList}
subjects taught in the course
{plannedTeachers.name}
name
{plannedTeachers.surname}
surname
{plannedTeachers.alias}AliasIf entered in teacher master data
{plannedTeachers.taxcode}
tax code
{plannedTeachers.vatnumber}
VAT number
{plannedTeachers._position}position of the item in the list
{plannedTeachers._total}total number of items in the list
{plannedTeachers.citizenship}citizenship
{plannedTeachers.passport}passport number
{plannedTeachers.profession}profession
{plannedTeachers.maritalstatus}marital status
{plannedTeachers.qualification}qualification
{plannedTeachers.notes}notes
{plannedTeachers.cardnumber}number of the card, if any
{plannedTeachers.hours}class hours
CONDITIONVALUENOTES
plannedTeachers.isAdulttrue if the teacher is of age, false otherwise
plannedTeachers.isNotAdulttrue if the teacher is a minor, false otherwise
plannedTeachers.teacherSubjectsconcatenated list of the teacher's planned subjectsExample:
Math, Italian, English Language

Placeholders progresses course section

student progress, grades sorted from oldest to most recent, valued only if report is by individual student, list
SIGNAGEVALUENOTES
{progresses.ability}skill achieved
{progresses.date}assignment date
{progresses.vote}vote
{lessons._position}position of the item in the list
{lessons._total}total number of items in the list

Protocol placeholders course section

protocol number
SIGNAGEVALUENOTES
{protocol.id}unique id
{protocol.number}unformatted sequence number
{protocol.year}year
{protocol.formattedNumber}formatted sequence number

Placeholders subjects course section

course study subjects, valued only if the course parameter "Allocate a specific number of hours for each subject" is selected, list
SIGNAGEVALUENOTES
{subjects.hours}total hours matter
{subjects.teacher}last name and first name subject teacher
{subjects.title}subject of study
{subjects._position}position of the item in the list
{subjects._total}total number of items in the list

Placeholders teachersubjects course section

course faculty information, valued only if the course parameter "Allocate a specific number of hours for each subject" is selected, list
SIGNAGEVALUENOTES
{teachersubjects.hours}Planned hoursRefer to each individual module
{teachersubjects.teacher}LecturersReferred to each individual module
{teachersubjects.title}MaterialsRefer to each individual module

Placeholder student course section

course section student data, valued only if the report is by individual student
SIGNAGE
VALUE
NOTES
{student.abilities[]}skill achievedThe ability code should be indicated in square brackets
{student.absence}absenceslectures
{student.absenceHours}absenceshours
{student.absencePercentage}percentage of absencescalculated on the hours of absence
{student.address}
address
{student.attendance}attendancelectures
{student.attendanceHours}attendancehours
{student.attendancePercentage}percentage of attendancecalculated on the hours of attendance
{student.birthdate}date of birth
{student.birthday}
birthday
{student.birthplace}place of birth
{student.birthprovince}province of birth
{student.cap}zip code
{student.city}city
{student.country}country
{student.countryCode}country iso code
{student.customfields[]}
custom fieldThe custom field code should be indicated between the square brackets
{student.email}
email
{student.fullName}
call sign
{student.gender}
genre
{student.id}identifier
{student.certificateStartLevel}Certified level of study at the beginning of the course. Set from the Student Teaching Levels tab.
{student.certificateEndLevel}Certified level of study at the end of the course. Set from the Course Evaluations tab.
{student.internalEndLevel}Internal study level at the end of the course.Set from the Course Evaluations tab.
{student.internalStartLevel}Internal study level at the beginning of the course. Set from the Student Teaching Levels tab.
{student.internalStartLevelDescription}Description internal study level at the beginning of the course. Set from the Student Teaching Levels tab.
{student.internalEndLevelDescription}

Description level of internal study at the end of the course. Set from the Ratings tab
{student.lastVote}most recent voteValued only if course with only one subject
{student.lastVoteComment}
commentary on the most recent voteValued only if course with only one subject
{student.lastVoteDate}most recent vote dateValued only if course with only one subject
{student.mobile}mobile phone
{student.name}
name
{student.pec}certified e-mail address
{student.phone}
landline
{student.province}
province
{student.surname}
surname
{student.taxcode}
tax code
{student.vatnumber}
VAT number
{student.studLocation}Reference site
{student.citizenship}citizenship
{student.studyplan}current curriculum
{student.lastVoteAbilities[]}skills related to the most recent grade
{student.passport}passport number
{student.profession}profession
{student.maritalstatus}marital status
{student.qualification}qualification
{student.notes}notes
{student.cardnumber}number of the card, if any
{student.enrollmentDate}course registration date
{student.attendanceLastDate}last attendance date
CONDITIONVALUENOTES
student.isAdulttrue if the student is of age, false otherwise
student.isNotAdulttrue if the student is a minor, false otherwise

Placeholders students course section

course section student data, list
SIGNAGE
VALUE
NOTES
{students.abilities[]}skill achievedThe ability code should be indicated in square brackets
{students.absence}absenceslectures
{students.absenceHours}absenceshours
{students.absencePercentage}percentage of absencescalculated on the hours of absence
{students.address}
address
{students.attendance}attendancelectures
{students.attendanceHours}attendancehours
{students.attendancePercentage}percentage of attendancecalculated on the hours of attendance
{students.birthdate}date of birth
{students.birthday}
birthday
{students.birthplace}place of birth
{students.birthprovince}province of birth
{students.cap}zip code
{students.city}city
{students.country}country
{students.countryCode}country iso code
{students.customfields[]}
custom fieldThe custom field code should be indicated between the square brackets
{students.email}
email
{students.fullName}
call sign
{students.gender}
genre
{students.id}identifier
{students.internalEndLevel}Internal study level at the end of the courseValued if level entered in course outline
{students.internalStartLevel}Internal study level at the beginning of the courseSet from the Student Teaching Levels tab.
{students.lastVote}most recent voteValued only if course with only one subject
{students.lastVoteComment}commentary on the most recent voteValued only if course with only one subject
{students.lastVoteDate}most recent vote dateValued only if course with only one subject
{students.mobile}mobile phone
{students.name}
name
{students.pec}certified e-mail address
{students.phone}
landline
{students.province}
province
{students.surname}
surname
{students.taxcode}
tax code
{students.vatnumber}
VAT number
{students.citizenship}citizenship
{students.passport}passport number
{students.certificateStartLevel}Certified level of study at the beginning of the courseSet from the Student Teaching Levels tab.
{students.certificateEndLevel}Certified level of study at the end of the courseValued if level entered in the course sheet.
{students.studyplan}current curriculum
{students.lastVoteAbilities[]}skills related to the most recent grade
{students.profession}profession
{students.maritalstatus}marital status
{students.qualification}qualification
{student.studLocation}Reference site
{students.notes}notes
{students.cardnumber}number of the card, if any
{students.enrollmentDate}course registration date
{students.attendanceLastDate}last attendance date
{students.judgmentComment}comment
{students.judgmentGrade}judgment
{students.judgmentCustomFields[]}custom fieldThe custom field code should be indicated between the square brackets
{students.judgmentCustomGrade}personalized judgment
CONDITIONVALUENOTES
students.isAdulttrue if parent/guardian is of age, false otherwise
students.isNotAdulttrue if the parent/guardian is a minor, false otherwise

Placeholder studyPlan order section

curriculum
SIGNAGEVALUENOTES
{studyPlan.name}name
{studyPlan.years}durationin years
{studyPlan.code}code
{studyplan.firstChoosedSubject}first subject of choice in the curriculum
{studyplan.subscriptionSubjectsList}curriculum choice subject list
{studyPlan.yearName}year of the study plan
{studyPlan.subscriptionYear}year of enrollment

TeachingYear placeholders

data for the school year
SIGNAGEVALUENOTES
{teachingYear.endDate}final date
{teachingYear.firstLesson}first lesson date
{teachingYear.lastLesson}last lecture date
{teachingYear.name}name academic year
{teachingYear.startDate}start date

TeachingYear placeholders (if divided into periods)

Data on the periods into which the school year is divided
SIGNAGEVALUENOTES
{teachingYear.firstPeriod}first period name
{teachingYear.firstPeriodStartDate}starting date first period
{teachingYear.firstPeriodEndDate}end date first period
{teachingYear.secondPeriod}second period name
{teachingYear.secondPeriodStartDate}starting date second period
{teachingYear.secondPeriodEndDate}final date second period
{teachingYear.thirdPeriod}third period name
{teachingYear.thirdPeriodStartDate}starting date third period
{teachingYear.thirdPeriodEndDate}final date third period
{teachingYear.fourthPeriod}name fourth period
{teachingYear.fourthPeriodStartDate}starting date fourth period
{teachingYear.fourthPeriodEndDate}final date fourth period

Placeholder vote course section

student's most recent grade, valued only if the report is by individual student
SIGNAGEVALUENOTES
{vote.ability}skill achieved
{vote.comment}comment
{vote.date}assignment date
{vote.vote}vote

Placeholder votes course section

most recent course grades, list
SIGNAGEVALUENOTES
{votes.ability}skill achieved
{votes.comment}comment
{votes.date}assignment date
{votes.vote}vote
{votes._position}position of the item in the list
{votes._total}total number of items in the list

Placeholders firstPeriodGrades

Educational period data available if report per individual student, grades per subject in the given period, reported only if courses are part of a Plan of Study, list.
The corresponding period is defined by the prefix "firstPeriodGrades" "secondPeriodGrades" "thirdPeriodGrades" "fourthPeriodGrades" etc.
SIGNAGEVALUENOTES
{firstPeriodGrades.subject}subject first teaching period
{firstPeriodGrades.teacher}teacher first teaching period
{firstPeriodGrades.grade}grade first teaching period
{firstPeriodGrades.judgment}final judgment first teaching period
{firstPeriodGrades.comment}commentary first teaching period
{firstPeriodGrades.date}first teaching period grade assignment date
{firstPeriodGrades.attendanceRate}percentage attendance first teaching period
{firstPeriodGrades.absenceRate}percentage absences first teaching period
{firstPeriodGrades.ability}skills first teaching period

SIGNAGEVALUE   
{firstPeriodGradesCourses.subject}matter first period
{firstPeriodGradesCourses.teacher}teacher first period
{firstPeriodGradesCourses.grade}The setting
schoolReport.subject.gradeAverage:
VALUE 1 grade average is calculated if set to simple numeric.
VALUE 0 - grade assigned in the first period. Warning. Usage is in case of clients using only one grade in the period!
Currently planned for simple numerical grade and/or multi-skill grade based on how it was set in the course.
{firstPeriodGradesCourses.courseName}course in which the assessment was assigned.
The setting must be active to appear:
schoolReport.includeMultipleCoursesWithSameSubject = 1;
{firstPeriodGradesCourses.votecomment}comment vote first period if entered.
{firstPeriodGradesCourses.date}date of assessment assignment
{firstPeriodGradesCourses.attendanceRate}percentage attendance first period
{firstPeriodGradesCourses.absenceRate}percentage absence first period
{firstPeriodGradesCourses.judgment}Final judgment first period
{firstPeriodGradesCourses.altjudgment}Final judgment comment first period
{firstPeriodGradesCourses.commment}first period skill

8. MODEL UPLOAD TO SYSTEM

To enter the report template into the system navigate to Configuration → Reports and click the "Add Report".
From the next screen, fill in the following fields (then entering Edit Report will show other settings):

  • Name*: the name of the report (e.g. "Final certificate", "Certificate of attendance", "Progress report", etc.)
  • Enabled: Leave checked to enable the report
  • Visibility: Set whether the Report is visible to all or only to certain administrators.
  • Description: any description of the report
  • Report type: choose the "From odt template" option to be able to upload your own template
  • Section in which to show the report *: Course sheet
  • Report/export by individual student: if this checkbox is valorized, the report in question will be exportable per individual student enrolled in the course, so as it is explained a little below, in case of individual courses the report can be exported from the course sheet, and in case of a collective course from the section of students enrolled in the course.
  • Template extension: OpenOffice Write (.odt)
  • Report template: upload the template with odt extension of your report
  • Enable certificate expiration: If enabled the terms for the expiration of the issued Certificate should be specified (click here for guidance on enabling automatic notifications for certificate deadlines):
    • Expiration Type: Select Days, Months or Years
    • Number: Number of days, months or years before the due date
    • Year type: Item that appears only if Years is chosen in Expiration Type. Choose whether the years to be considered are 365 calendar days or whether the certificate is valid until the end of the expiration year.
    • Uses customized communication templates: Allows you to select custom Email templates (click here for guidance on creating a custom Email/SMS Template)
  • Enable pre-issuance verification: Parameter reserved for developers.
  • Send report via email: Indicate whether the report is emailable directly from the Course.
  • Report visible to faculty: If checked, the generated report can be viewed and downloaded by Course Lecturers.
  • Select type: select the type of file extension that the report that will be exported should have, being able to choose from:
    • OpenOffice Write (.odt)
    • Portable Document Format (.pdf)
  • Order *: the order in which the reports are listed (e.g. 1, 2, 3, etc.)

Click the "Add report" to save the operation.

9. USE OF REPORTS

In case it is an individual student report (so if the option "Report/export for individual student"), you will be able to export it for each individual course from the course tab by clicking the button in the upper right corner "Report / Export" and choosing the specific report.


In the case of a group course, on the other hand, you will have to enter the section of students enrolled in the course by clicking the icon on the line of the same and click from the next screen the "Report / Export" present on the line of each enrolled student.

In case of report per collective course (thus leaving the checkbox "Report/export by individual student"), for example, a progress report in which the progress of each individual enrolled in the course is summarized via a table, it will be possible to export the report from the course tab by clicking the button in the upper right-hand corner "Report / Export" and choosing the specific report.

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